Delta Electronics ("we", "us", or "our") is committed to ensuring that your personal data is handled responsibly and in compliance with the General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, process, and share your personal data in connection with events we organize, host, or participate in (the “Event(s)”).

1. Purpose

The purpose of this Privacy Policy is to inform participants, guests, and attendees of the Event about the types of personal data collected, how it is processed, the legal basis for its processing, and how it is shared with authorized third parties. This policy also outlines your rights regarding your personal data under the GDPR.

2. Scope

This policy applies to all individuals participating in or attending the Event, including but not limited to attendees, guests, Event staff, and third-party service providers. It governs the collection, use, and processing of personal data related to the Event, as well as the sharing of that data with third parties.

3. Information we collect

We may collect the following categories of personal data from Event participants:  

• Personal Identifiable Information (PII): Full name, email address, and phone number;
• Event-Related Data: Attendance status, registration details, preferences (e.g., dietary requirements), and activity participation;
• Media: Photographs, videos, or audio recordings taken during the Event;
• Feedback and Surveys: Responses to post-Event feedback or surveys.

We may also collect any other personal data that you voluntarily provide to us for the purpose of facilitating your participation in the Event. This may include additional preferences or specific requests related to the Event.

4. Methods of Collecting, Processing and Using Personal Data

We collect personal data through the following methods:

• Registration Forms: When you register for the Event, we collect your contact details and, if applicable, preferences;
• In-Person and Digital Interactions: Information is collected during the Event, including media captured through photography or videography;
• Feedback and Communication: We may collect additional data when you respond to Event-related communications or provide feedback.

We process and use personal data for the following purposes:

• Event Management: To facilitate participation, provide Event-related services, and ensure a seamless experience for attendees;
• Communication: To send Event-related updates and announcements;
• Feedback Analysis: To gather insights from post-Event surveys for improving future Events.

5. Legal Basis for Processing

Under the GDPR, we are required to have a lawful basis for processing your personal data. We rely on the following legal grounds:

• Performance of a Contract: Your personal data is necessary to provide the services related to the Event;
• Consent: In some cases, we rely on your explicit consent, such as for capturing and using photographs or videos;
• Legitimate Interests: We may process your personal data to manage the Event efficiently, provided that our legitimate interests do not override your fundamental rights and freedoms.

6. Out-of-purpose Use

We will not collect, process and use your information for secondary purposes unless there is a lawful legal basis, or we have obtained your individual consent in advance.

7. Personal Information Retention Period

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable laws and regulations. Once the data is no longer needed, it will be securely deleted or anonymized.

8. Data Protection

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These include:

• Encryption of sensitive information;
• Limiting access to personal data to authorized personnel only;
• Secure storage of personal data on protected servers.

9. Rights of a Data Subject

Under GDPR, you have several rights regarding your personal data, including:

• Right to Access: You have the right to request a copy of your personal data stored by us;
• Right to Rectification: You can request corrections to any inaccurate or incomplete personal data;
• Right to Erasure: In certain circumstances, you have the right to request the deletion of your personal data (“right to be forgotten”);
• Right to Restrict Processing: You can request that we limit the processing of your personal data under certain conditions;
• Right to Data Portability: You can object to our processing of your personal data where we rely on legitimate interests as the legal basis;
• Right to Withdraw Consent: Where we rely on your consent for processing, you can withdraw your consent at any time.

If you wish to exercise any of these rights, please contact us using the details in the "Contact" section below.

10. Sharing with Third Parties

We may share your personal data with third-party service providers to support the organization and execution of the Event. These third parties may include:

• Event Management Companies: For registration, logistics, and on-site services;
• Catering and Hospitality Providers: To manage guest preferences and dietary requirements;
• Technology Partners: To manage Event registration, communication, and digital platforms;
• Marketing Providers: For sending Event updates, surveys, and communications.

We ensure that these third-party service providers process your personal data in accordance with the GDPR and that they are bound by data protection agreements.
If we need to transfer your data outside the European Economic Area (EEA), we will ensure that appropriate safeguards, such as Standard Contractual Clauses or an adequacy decision, are in place to protect your personal data.

11. Data Transfers

If your personal data is transferred outside the EEA, we will ensure that it is subject to the appropriate safeguards under the GDPR, such as:

• Ensuring that the country has been recognized by the European Commission as having an adequate level of data protection;
• Implementing Standard Contractual Clauses approved by the European Commission;
• Using other appropriate safeguards as required by law.

12. Contact

If you have any questions, concerns or requests regarding this Privacy Policy or your personal data, please contact us via EMEA.PRIVACY@deltaww.com.

13. Changes to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be communicated to you via email or through an update on our website.